Paper 2

Meeting for Academic Paper

Documented by Varquez, Alvin Christopher Galang
Recorded in by Saraswati, Batari

Summary

Venue: B09, Ishikawadai Building 4
Date: November 16, 2011
Time Started: 7:09 PM
Time Finished: 8:19 PM
Agenda:

  • Academic Paper for IDA
  • Opinions
  • Points/Problems
  • Specific Tasks
  • Exit Strategy for Nepal Project

Attendance:

Name Position
Ishio, Junichiro President
Varquez, Alvin Christopher VP Documentations
Hong, William Former President
Saraswati, Batari Previous Head of Internal Affairs
Allan, Ben Previous Head for External Affairs
Odchimar, Anita II IDA Member

A. Academic Paper for IDA (by Batari)

a. Create a paper including the following (Ben questions whether this is a normal outline for development paper):

i. Background (Experiences including problems of previous student-led organizations, Purpose statement of proposing a framework to solve the obstacles faced by this organization)

ii. History of IDA including the principle of ICT and Mondialogo (executing Mondialogo used the ICT concept) and a summary of the other projects. The initial concept of ICT was to spread. Then it moved and focused into food storage to fit into the Mondialogo project. The computer education was removed and became irrelevant. But the basic ICT concept and technology transfer was still incorporated in the project.

iii. Project and the approaches. Case Study about the step-by-step account of potato project, emphasize the collaboration among countries.

iv. Specific difficulties, and problem identification in a student-led social development project. Like communication problems. Try to avoid problems common for all organizations.

v. Framework Proposal (The highlight) which can categorize how to solve specific items (e.g. organizational, technical, etc.). More will be added depending on how much related literature which can be collected.

Samples are as follows: 

1. Framework as a function of periods, etc.
2. Framework containing guide questions.

vi. Conclusion

b. Proposed Title: “Student-led international social development projects: Challenges and the road to better implementation”

c. Objectives:

i. To highlight the real and potential problems in a student-led international social development projects.

ii. To develop a framework that can enhance the effectiveness of student-led organization in contributing in international social development projects.

d. Target date of submission: Next year, March

B. Opinions

a. Ben: It’s good to document the organization through this paper but the challenge is to locate a journal that fits the proposed paper. Survey other student-led organizations from other countries. What’s novel about this approach? Maybe it’s just in Japan. Not necessarily a journal but other things too like other forms of media (e.g. long form supplement papers in newspapers which is still similar in format to a journal, etc.). What makes this “novel” is the ICT channel. We trusted our network from other countries. Most people winning Mondialogo spent money to go to the project site but this group did not and rigourously saved money by proper planning with the stakeholders/partners. Created an equal partnership with Nepal for the project w/o giving any direct orders. We tried not to complete the prototype in Japan which is quite different from other experiences in Europe and US. The paper could just be spread on-line like blogs, etc. (or even our website) but significantly more academic.

b. William: We can focus in a Japan context. It was recently mentioned in Poulac’s book. How Japan lacks this sort of movement. Contextualize our paper as a case that we guarantee we fulfil our projects. The reason for publishing is that the paper will serve as a milestone and we serve as the pioneers for this approach. Make the IDA similar to a generic model. Making IDA model is a good motivation (everyone agrees). 

c. Batari: Originality should not be its strength but rather the experience sharing. The paper has two major parts Experiences and Solutions. Compare how this organization faces these parts compared with others. This meeting focuses on the problems. The paper should have a value for IDA since it is a document for the organization primarily. The journal is just secondary.

d. Ishio: He has not found other papers which sites histories of other organizations. The value of the paper was questioned. This paper is not so good for international development papers but for project management papers, etc. Requests the assistance of Tokyo Tech in a school paper or magazine. William says this is not difficult.

e. Ann: Presenting the paper in a multi-disciplinary conference could be a good option.

C. Points/Problems Addressed

a. Novelty (probably include in the title). This idea is risky according to Ben since this method is totally different from suggested. However according to William, this method (of equal division of labor with Nepal team) is appropriate since the members of the organization are students. Currently, this is just a hypothesis and we can report on it in the future.

b. Competition for funding (by Batari). Unlike others. Point out other sources of funding. If w/o Mondialogo prize money would we have made it?

D. Specific Tasksa. A clear division of labour is necessary considering the time.b. Ben’s wondering whether it’s possible to get development journals.

c. William suggests references and review of related literature is necessary.

d. The paper can be started by including first the history, etc. (by Batari) for every month.

e. This month should focus on gathering of related literature. Present everything by the end of the month.

f. Ben suggests an introductory seminar which will include other members of IDA. For them to learn in the process of writing a paper. Related literature will include blogs.

g. William will look into development journals. References could also look into ODA projects.

h. Default would be third week of each month. Next meeting would be before Christmas vacation.

i. Refer to Moinul’s paper about ICT.

E. Exit Strategy for Nepal (by William)

a. Take care of the Nepal project.

b. Met with other Nepal team members. Talked about an hour. Proposed an ICT team to oversee the developments of the Nepal project.

c. Similar approach of having monthly meetings for the focus of improving the Nepal project.

d. How about a one year technology project for the project in Nepal since 300,000 yen is still available? People could be paid by proper drafting of package.

e. Proper documentation and reports have to be given as output.

f. Tokyo team is tasked to create the budgeting and schedule of the one year technology project and which aspects they can focus on. The only constraint is the available funding. Ben and Chandra could identify the technical aspect of the package.

g. Ben can propose a program for actual testing and calibrating. Ben could write a one or two page user manual/outline.

h. William admits the project is not as promising but it can be developed to its full potential.

Next Meeting

Date: 2nd Wednesday of December 2011
Venue: Ishikawadai 4 Room B08-B09
Attendance request:IDA Old and New Officers and Members